Regular Council Meeting

BE IT RESOLVED THAT Council approve the agenda of the regular meeting of September 26, 2024, as amended.

BE IT FURTHER RESOLVED THAT Council appoints Mayor Riopel, Councillor Lalonde, Kevin Tessier, CAO, Jacques Gauthier, CBO and Stephanie Presseault, HR Officer, as members of the Interview and Selection Committee for the Chief Building Official and Senior By-Law Officer (CBO).

BE IT RESOLVED THAT Finance Report FIN-2024-05 dated September 26, 2024 regarding the request for cancelation, reduction or reimbursement of taxes be received and that Council approves the report in accordance with section 357 of the Municipal Act, 2001, and BE IT FURTHER RESOLVED THAT the summary of the decisions of the Municipal Property Assessment Corporation (MPAC) concerning the requests made under section 357 and/or 358 of the Municipal Act, 2001, be adopted and that the tax cancellations, reductions and/or refunds be granted.

BE IT RESOLVED THAT Finance Report FIN-2024-06 dated September 26, 2024 , regarding the water and sewage rate increase requirement, be received and filed; and BE IT FURTHER RESOLVED THAT Council approve the recommendation that the Township bring forth an increase of the water and sewage rates by 6.5% annually in its next user fee revision and a report to propose a new rate structure in 2025.

BE IT RESOLVED THAT Councillor Miner be appointed as the Champlain Township member of the Court of Revision for the Caledonia Creek Municipal Drain, with Councillor Bigelow being his alternate.

BE IT RESOLVED THAT Public Works Report No. PWD-2024-13, dated September 26, 2024, regarding the Food Cycler municipal food waste diversion pilot program, be received and filed; and BE IT FURTHER RESOLVED THAT Council instructs staff to advertise the Food Cycler Pilot program to Champlain Township residents to obtain a minimum of 100 pre-sale orders with deposit, prior to October 22nd 2024, and to present a follow-up report at the Regular meeting of October 24, 2024, providing additional details related to municipal administrative costs to run the program and financial clarification on the larger volume units.

BE IT RESOLVED THAT the Parks and Recreation Memorandum dated September 26, 2024 regarding the Parks Master Plan's Public Consultation Period be received and filed.

BE IT RESOLVED THAT the Annual Reporting letter for the Year May 1, 2023 to April 30, 2024, as presented by the Integrity Commissioner, be received and filed.

BE IT RESOLVED THAT the Council meeting schedule for 2025 be approved as presented.

BE IT RESOLVED THAT the following staff reports be received and filed: 8.4.1 Accounts - August 2024 8.4.2 Fire - Monthly Report - August 2024 8.4.3 Parks and Recreation Monthly Report - August 2024 8.4.4 Public Works Monthly Report - August 2024 8.4.5 Building Monthly Report - August 2024 8.4.6 By-law Enforcement Monthly Report - August 2024 8.4.7 Communications & Community Development Monthly Report - August 2024 8.4.8 Drainage Monthly Report - August 2024 8.4.9 Library Monthly Report - August 2024

BE IT RESOLVED THAT the minutes of the Library Board meeting of June 26, 2024, be received and filed.

BE IT RESOLVED THAT the Township of Champlain receives the decision of the Hawkesbury Detachment Council of the Ontario Provincial Police to approve the 2024 and 2025 budget, excluding the remuneration of Detachment Council members. BE IT FURTHER RESOLVED THAT the Township of Champlain approves the cost allocation formula proportional to the number of household units and commercial and industrial units in each municipality served by the Hawkesbury Detachment using, for the calculation of the portion payable by the Nation Municipality, the boundaries of the former Township of Caledonia, the former Township of South Plantagenet and the former Village of St-Isidore; and BE IT FURTHER RESOLVED that the Township of Champlain receives the decision of the Hawkesbury Detachment Council of the Ontario Provincial Police to approve the remuneration of its members as follows: Detachment Council regular and special meetings (per meeting): Chairman $400, other members $250; Zone 2 Association meetings (per meeting): Chairman and other members $250; External conferences: president and other members $100 per day (maximum 3 days).

BE IT RESOLVED THAT Champlain Township's portion of the operating cost of the Hawkesbury OPP Detachment Board for 2024 be financed by the accumulated surplus.

BE IT RESOLVED THAT Council approve the minutes of the Regular meeting of August 22, 2024 as presented.

BE IT RESOLVED THAT three readings and final passage be granted By-Law 2024-60, being a by-law to approve a Records Management Policy (CLK-002) for the Township of Champlain.

BE IT RESOLVED THAT three readings and final passage be granted By-Law 2024-61, being a by-law to provide a retention schedule for the records of the Corporation of the Township of Champlain.

BE IT RESOLVED THAT the L'Orignal Food Bank's request dated August 27, 2024 be received and that Council waive the hall rental fee for the Chalet Abris of $133.00 for the fundraising spaghetti supper to be held on October 5th, 2024.

WHEREAS election rules need to be clear, supporting candidates and voters in their electoral participation and election administrators in running elections. WHEREAS legislation needs to strike the right balance between providing clear rules and frameworks to ensure the integrity of the electoral process, WHEREAS the legislation must also reduce administrative and operational burden for municipal staff ensuring that local election administrators can run elections in a way that responds to the unique circumstances of their local communities. WHEREAS the Municipal Elections Act, 1996 (MEA) will be 30 years old by the next municipal and school board elections in 2026. WHEREAS the MEA sets out the rules for local elections, the Assessment Act, 1990 and the Education Act, 1990 also contain provisions impacting local elections adding more places for voters, candidates, and administrators to look for the rules that bind the local democratic process in Ontario. WHEREAS with rules across three pieces of legislation, and the MEA containing a patchwork of clauses, there are interpretation challenges, inconsistencies, and gaps to fill. WHEREAS the Act can pose difficulties for voters, candidates, contributors and third-party advertisers to read, to interpret, to comply with and for election administrators to enforce. WHEREAS while local elections are run as efficiently and effectively as can be within the current legislative framework, modernization and continuous improvement is needed to

BE IT RESOLVED THAT the Township of Sterling-Rawdon letter dated August 21, 2024, regarding Public Sector Salary disclosures , be endorsed.

BE IT RESOLVED THAT the Tay Valley Township resolution no. C-2024-08-11 dated August 13, 2024, regarding the Province of Ontario's removal of Wetlands Protection for Eastern Ontario , be endorsed.

BE IT RESOLVED THAT the Town of Tillsonburg's letter dated September 17, 2024, regarding Cellular Coverage Concerns , be endorsed.

BE IT RESOLVED THAT three readings and final passage be given By-Law 2024-62, being a by-law to confirm the proceedings of Council at its meeting of September 26, 2024.

BE IT RESOLVED THAT this Regular Council Meeting be adjourned at 7:35 p.m.