Regular Council Meeting

BE IT RESOLVED THAT the final Planning and Development Report Z-01-2023 regarding an application to amend Zoning By-law 2000-75 on Part of Lot 19, Concession 3, formerly in the Township of West Hawkesbury now in the Township of Champlain be received. BE IT FURTHER RESOLVED THAT Planning By-law 2023-12 be brought forward for the third and final reading.

Clément BE IT RESOLVED THAT the consent application B-004-2023 be received. BE IT FURTHER RESOLVED THAT the application be granted with the following conditions: That the owner(s) provide to the Township of Champlain: 1. A letter of confirmation to the Champlain Township stating that they are aware the property is within the Mill Creek Municipal Drain Watershed, they will contact the Drainage Superintendent to look at the options to update the schedule of assessments by either a Section 65(2) agreement or by an engineering firm appointed by the Champlain municipal Council; and the owner understands that updated assessments for the severed parcels of land may be provided at their cost. 2. Payment of the balance of any outstanding taxes, including penalties and interest, shall be paid to the Champlain Township.

BE IT RESOLVED THAT the consent application B-006-2023 be received. BE IT FURTHER RESOLVED THAT the application be granted with the following conditions: That the owner(s) prepare a warning clause to be registered on title of the new lot indicating that the subject property is adjacent to an existing municipal storage yard and that the yard may be the source of noise which exceeds the frequency and volume typical of a low density residential zone. The owner(s) provide a site survey prepared by an Ontario Land Surveyor (O.L.S.) for the severed lot (A) to confirm the lot dimensions and building setbacks conform to Champlain Township Zoning By-law Regulations. That the owner(s) follow up with the building department to obtain necessary permits to relocate or remove any existing shed(s) on the property. The owner(s) provide a road allowance as necessary to the Champlain Township which conveys all land within 10m from the centerline of Pendleton Road. The Transfer/Deed of land conveying the said land to Champlain Township must be prepared and executed at no cost or encumbrance to the Township in consideration of the payment of $1.00; Payment of the balance of any outstanding taxes, including penalties and interest, shall be paid to the Champlain Township.

Duval BE IT RESOLVED THAT Administration Report No. CLK-2023-01, dated March 16, 2023, regarding proposed amendments to the Council Code of Conduct be received and that By-Law 2023-26 be brought forward for adoption.

BE IT RESOLVED THAT Finance Report No. FIN-2023-03, dated March 17, 2023, regarding the Expenses Excluded from the 2023 Budget be received and that Council approves the report in accordance with Ontario Regulation 284/09 .

Duval BE IT RESOLVED THAT Council accept the recommendation to not charge back the carrying costs in the amount of $9,228.39 for the emergency work

BE IT RESOLVED THAT the monthly Fire Department report for February 2023, as submitted by the Director of Fire Services, be received and filed.

BE IT RESOLVED THAT the monthly Parks and Recreation Department report for February 2023, as submitted by the Director of Parks & Recreation, be received and filed.

Clément BE IT RESOLVED THAT the monthly Public Works Department report for February 2023 as submitted by the Director of Public Works be received and filed.

BE IT RESOLVED THAT Public Works Memorandum, dated March 22, 2023, regarding a pedestrian crossover in Vankleek Hill be received and filed.

WHEREAS at the Regular Meeting of January 25, 2023, Council passed resolution 2023-052 instructing staff to send a request to the United Counties of Prescott and Russell to inquire about the possibility of installing a pedestrian crossover on Main Street East, Vankleek Hill between the Post Office and the Pharmacy; and WHEREAS at the Regular Meeting of March 22, 2023, the Public Works Department presented Report PW-2023-03 advising Council that the United Counties of Prescott and Russell cannot support this request as this site is not a suitable location based on the criteria used to evaluate proposed pedestrian crossovers; and NOW THEREFORE BE IT RESOLVED THAT Council instruct staff to send another request to the United Counties of Prescott and Russell to inquire about an alternate location for a pedestrian crossover to be installed near the intersection of Home Avenue and Main Street East, between civic address #84 and #85 Main Street East, Vankleek Hill.

Clément BE IT RESOLVED THAT the monthly Building Department report for February 2023, as submitted by the Chief Building Official, be received and filed.

BE IT RESOLVED THAT the monthly Communications and Community Development report for February 2023, as submitted by the Communications Specialist, be received and filed.

BE IT RESOLVED THAT Council approve the Special Event Review Team recommendation to waive the garage sale permit requirement for Township Champlain residents on June 3rd and June 4th , 2023, as part of the Trash and Treasure Community Event.

BE IT RESOLVED THAT the monthly Daycare Services report for February 2023, as submitted by the Director of Daycare Services, be received and filed.

Clément BE IT RESOLVED THAT the Town of Hawkesbury's Annual Water Report for the Drinking Water System for the reporting period of January 1st to December 31st, 2022, as submitted by the Ontario Clean Water Agency (OCWA) be received and filed.

WHEREAS the Joint Recycling Committee and its three (3) participating municipalities have all agreed to end their recycling operations as of the transition to producer responsibility on July 1st, 2023; AND WHEREAS the Joint Recycling Committee passed a resolution on March 6, 2023 to request that the Township of Champlain, being the Administrative Municipality under the terms of the Inter-Municipal Agreement, dated October 1, 2017, and amended May 24, 2020, provide notice to Recycle-Action to end their Recycling Agreement dated October 16, 2019, and amended, April 14, 2020, as of June 30th, 2023. AND WHEREAS the said Agreement with Recycle-Action, contains a 3-month cancellation clause; BE IT RESOLVED THAT , on or before April 1, 2023, Champlain Township provide Recycle-Action with 3-months’ notice to terminate the Contract dated, October 16, 2019, and amended on April 14, 2020, on June 30, 2023.

BE IT RESOLVED THAT (i) the Champlain Township Public Library Report for February 2023; and (ii) the minutes of the Champlain Township Public Library Board meeting of February 15, 2023; as submitted by the Chairperson and the Head Librarian, be received and filed.

BE IT RESOLVED THAT Parks and Recreation Report No. REC-03-2023, dated March 14, 2023, be received and that Council instructs Administration to close the L’Orignal Campground as of 2024.

Duval BE IT RESOLVED THAT Council approve the minutes of the following meetings: Public meeting – February 22, 2023; Regular meeting – February 22, 2023;and Committee of the Whole meeting – March 14, 2023; and Special Meeting (Budget) - March 16 2023; as presented.

BE IT RESOLVED THAT three readings and final passage be granted to the following by-laws, being by-laws to authorize the levying of the amount paid for the maintenance and repairs completed on various municipal drains: • By-Law 2023-14 Being a by-law to authorize the levying of the amount paid for the maintenance and repairs completed on the main drain of the Yvon Ravary Municipal Drain, which was constructed in accordance with By-law 81-19. • By-Law 2023-15 Being a By-Law to authorize the levying of the amount paid for the maintenance and repairs completed on the main drain of the Parisien-Aloha Municipal Drain, which was constructed in accordance with By-law 91-16. • By-Law 2023-16 Being a by-law to authorize the levying of the amount paid for the maintenance and repairs completed on the main drain of the Little Rideau Creek Municipal Drain, which was constructed in accordance with By-law 2022-08. • By-Law 2023-17 Being a by-law to authorize the levying of the amount paid for the maintenance and repairs completed on the main drain of the Gougeon Municipal Drain, which was constructed in accordance with By-law 169-75. • By-Law 2023-18 Being a by-law to authorize the levying of the amount paid for the maintenance completed on the main drain of the Eighteen Municipal Drain, which was constructed in accordance with By-law 77-68. • By-Law 2023-19 Being a by-law to authorize the levying of the amount paid for the maintenance and repairs complete

BE IT RESOLVED THAT three readings and final passage be granted By-law 2023-26 being a by-law to amend the Council Code of Conduct By-law 2019-06

Duval BE IT RESOLVED THAT three readings and final passage be granted By-Law 2023-29, being a by-law to adopt the 2023 Budgetary Estimates.

BE IT RESOLVED THAT the Municipality of Chatham-Kent's letter, dated March 6th, 2023, regarding efforts to reduce Municipal insurance costs be endorsed.

BE IT RESOLVED THAT three readings and final passage be given By-Law 2023-29, being a by-law to confirm the proceedings of Council at its meeting of March 22, 2023.

Duval BE IT RESOLVED THAT this Regular Council Meeting be adjourned at 7:17 p.m.